Groups & Reservations Coordinator

As a Groups & Reservations Coordinator, you will play a key role in ensuring our group and individual reservations are managed seamlessly across Radisson RED and our exciting new event space, The Rotunda.

As part of our continued expansion, the opening of The Rotunda brings a distinctive new destination for conferences, celebrations, events and group experiences. Combining the character of a beautiful listed building with the flexibility of a contemporary event space, it creates exciting opportunities to deliver memorable experiences for our customers.

From the moment a booking is confirmed through to guest arrival, you will take ownership of the details, ensuring every requirement is accurately recorded, communicated and coordinated. Working closely with the wider Meetings & Events team and hotel operations, you will help deliver an efficient and personalised booking experience, building strong relationships with customers and colleagues along the way.

With a keen eye for detail and a proactive, commercially minded approach, you'll also identify opportunities to maximise revenue, upsell and cross-sell across both venues, ensuring we make the most of the opportunities presented by this exciting new addition to our offering.

What You'll Do

• Manage group reservations from confirmation through to arrival, taking ownership of booking details, rooming lists, deadlines and individual customer requirements.

• Respond to individual and group reservation enquiries promptly and professionally, ensuring every interaction reflects Radisson Hotel Group standards.

• Support the conversion of reservation enquiries, proactively identifying opportunities to upsell room types, additional services and cross-sell between both venues.

• Manage individual reservations, providing an efficient, accurate and personalised booking experience for every guest.

• Maintain accurate reservation and group booking records, including guest details, rates, rooming lists, payment arrangements, special requests, routing instructions and customer correspondence.

• Coordinate key booking deadlines and ensure all group requirements are completed accurately and within agreed timeframes.

• Work closely with hotel operations and relevant support teams, ensuring booking details, updates and amendments are communicated clearly and promptly.

• Support the effective management of room and group inventory, working with the Head of Department to identify opportunities to optimise revenue and achieve performance targets.

• Ensure payment methods and credit arrangements are recorded and followed in line with agreed procedures, escalating any discrepancies and supporting accurate billing where required.

• Follow local Meetings & Events and group commission procedures, maintaining accurate records, liaising with agents on commission claims and supporting month-end reporting and submissions.

• Build positive working relationships with customers, agents, colleagues and key business partners, ensuring a collaborative approach and consistently high service standards.

• Support the smooth running of the Groups & Reservations department, contributing to an exceptional customer journey and ensuring every opportunity is taken to create memorable moments.

• Take ownership of your responsibilities, continuously developing your knowledge of systems, processes and best practices to support the wider team.

Function: Sales
Experience Level: Not Applicable