Administrative Services Specialist

As an Administrative Services Specialist supporting Altium Poland Sp. z o.o., you’ll be the operational backbone of our Wrocław office. This is a highly visible, on-site role for someone who thrives in a dynamic, international corporate environment and enjoys wearing multiple hats.

You’ll oversee day-to-day office operations, support employees and management of the company priorities, coordinate cross-functional needs, and help build an energizing, well-run workplace experience. From managing vendors and office logistics to handling administrative and project-based tasks, you’ll play a critical role in keeping the team focused, organized, and moving forward.

This role is ideal for a proactive self-starter who is comfortable shifting between strategic support and hands-on execution, and who takes pride in creating structure within a growing environment.

A Day in The Life of Our Administrative Services Specialist:

• Serve as the primary on-site point of contact for the Wrocław office, ensuring smooth daily operations.

• Support employees and corporate managers with scheduling, coordination, administrative tasks, and operational priorities.

• Manage office logistics including vendors, supplies, facilities coordination, and workplace experience.

• Assist with onboarding coordination, team events, and culture-building initiatives.

• Handle general administrative duties such as travel coordination, expense support, documentation, and internal communications.

• Support cross-functional projects and help remove operational bottlenecks.

• Partner with Finance, HR, and Operations teams to ensure alignment and execution.

• Maintain a welcoming, organized, and high-functioning office environment

• Close collaboration with the Office Manager based in Katowice, including providing mutual backup support and ensuring seamless coverage and continuity of office operations across both locations.

Function: Manufacturing
Experience Level: Associate