Executive Administrative Assistant - Human Resources

We are seeking a dynamic, driven, and organized Executive Assistant (EA) to support two HR Vice Presidents - VP, Total Rewards and VP, Talent Development & Inclusion at WD.

In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of each Executive while carefully balancing relationship building across the business. You will need to be organized and innovative, while thriving in a fast-paced, globally distributed environment. A can-do attitude and willingness to pitch in and help others is essential to your success.

You will need strong attention to detail and the ability to manage competing priorities. Strong written and verbal communication skills, and the ability to maintain the utmost level of professionalism, are required at all times.

The ability to take initiative and to work both independently and as part of a team is vital. Supporting Executives for a company spread across the globe, you will need to be flexible with working hours, and strong self-time management will be necessary.

Responsibilities

• Calendar Management: Ensure each Executive's time is well organized and used to best support the goals of Human Resources and the broader company. Proactively identify and resolve scheduling conflicts.
• Meeting Planning and Organization: Support the planning and organizing of internal and external meetings, team off-sites, leadership forums, team connects, country visits, and other key gatherings. Manage logistics from end-to-end.
• General Inquiries: Serve as the first point of contact for inquiries directed to the VPs. Triage and route routine matters to appropriate parties, ensuring timely and professional responses.
• Correspondence and Approvals: Act as a proxy for communications and approvals where applicable, ensuring nothing falls through the cracks while maintaining the Executives' voice and intent.
• Tool Management: Manage expense reports, Statements of Work (SOWs), and Purchase Orders (POs). Develop proficiency with WD's internal tools, including Microsoft 365, Copilot, SharePoint, and other enterprise platforms.
• Briefing Documents: Prepare and manage briefing documents for key internal and external meetings. Create comprehensive briefing packets for business trips, including agendas, background materials, and logistics.
• Travel Management: Manage all Executive travel needs, including planning optimum travel arrangements, coordinating itineraries, and resolving travel disruptions as they arise.
• Special Projects: Partner with the Executives and the broader HR team on special projects and strategic initiatives as needed.
• Community Building: Build and nurture the necessary networks to further your own professional development, and to support peer administrators and the broader HR team across the business.

Department: Human Resources
Function: Administrative
Experience Level: Mid-Senior Level