HR & Office Administrator
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Job Description
About the role
We are seeking a proactive Human Resources & Office Administrator to lead our Japan-based operations, including payroll, labor relations, and site management. Acting as a primary local contact, the successful candidate will partner with Regional HR Shared Services and management to maintain operational excellence and ensure full adherence to local regulatory requirements.
Key Responsibilities
• Direct the comprehensive monthly payroll cycle, year-end tax reconciliations (Nenmatsu Chosei), and statutory filings in coordination with external consultants.
• Execute daily tasks related to Social (Shakai Hoken) and Labor (Roudou Hoken) insurance, maintaining strict alignment with the Japan Labor Standards Act.
• Supervise employee attendance, leave documentation, and the administration of local labor statutes such as the Article 36 Agreement.
• Serve as the primary representative to social security attorneys (Sharoshi), health associations, and governmental bodies.
• Facilitate onboarding and offboarding, including contract preparation, equipment provisioning, and system credentials for the Japan workforce.
• Oversee office environment, facility maintenance, procurement of supplies, and local asset tracking.
• Manage correspondence, physical archives, and general administrative workflows for the Tokyo office.
• Deliver high-level support for visiting leadership, including scheduling and itinerary coordination.
• Organize local engagement activities, corporate town halls, and associated logistics.
Requirements
Department: Human Resources
Experience Level: Entry Level