Accounts Assistant

Job Summary

Radisson RED is seeking a detail-oriented and proactive Accounts Assistant. This position entails a variety of responsibilities focused on internal audit checks and support for Heads of Departments (HODs) in relation to ordering, receiving, and stock storage.

The ideal candidate must have prior experience in purchasing, receiving, and accounting within a hospitality environment. This position also requires someone physically fit, as the role involves receiving deliveries, verifying goods, and handling stock.

Key Responsibilities

Internal Audit Checks:

• Follow purchasing policies for requisitions, approvals, quotations, purchase orders, and supplier selection.
• Maintain complete records, such as requisitions, bids, approvals, contracts, purchase orders, receipts, and invoices.
• Check supplier records for accurate setup, appropriate approval, and possible duplicate or suspicious entries.
• Document supplier selection and any exceptions to competitive bidding requirements.
• Match documents—for example, purchase orders, receiving records, and invoices—before payment is approved.
• Track exceptions and corrective actions, and keep evidence showing how issues were resolved.
• Protect confidential information and disclose potential conflicts of interest.
Support for HODs:

• Collaborate with various department heads to understand their ordering needs and budgetary constraints.
• Provide detailed information on available stock levels and assist in preparing purchase requisitions.
• Coordinate with suppliers to ensure timely delivery of orders, maintaining a smooth flow of operations.
Receiving and Verification:

• Supervise the receiving process to ensure that deliveries match purchase orders in terms of quantity and quality.
• Document and report any discrepancies between received goods and ordered items to respective HODs.
• Ensure that all received items are properly recorded in the inventory management system.
• Stock Storage Management:
• Oversee the organization and storage of stock to facilitate easy retrieval and minimize wastage.
• Conduct regular inventory checks to maintain accurate stock levels and reduce the risk of overstocking or stockouts.
• Implement best practices for stock management, ensuring adherence to health and safety standards
Finance & Accounts

• Assist with accounts payable processes including invoice verification and documentation.
• Ensure proper coding and posting of purchasing invoices in the accounting system.
• Maintain accurate financial and procurement records.
• Support month-end closing procedures related to purchasing and inventory.
• Work closely with the Finance team to ensure compliance with internal controls.

Function: Management
Experience Level: Entry Level